Introducing TrackerPA: Enhanced AI Recruitment Automation for Tracker Agencies
TrackerPA is a family of AI voice, text and email agents complementing Tracker — a leading ATS and CRM platform for recruitment and staffing agencies. It has been designed and built by Actassa as an independent solution1 specifically for Tracker customers.
If your recruiters are overwhelmed with repetitive admin, constant follow-ups, after-hours calls, compliance chasing, timesheets, confirmations, screening, and last-minute placement changes — TrackerPA can help.
Built for High-Volume Staffing & Recruitment
TrackerPA complements and enhances AI automation features natively built into Tracker. This helps increase revenues, cut expenses, keep existing and acquire new customers.
TrackerPA complements and enhances AI automation features natively built into Tracker. It is particularly powerful for:
- temporary recruitment
- labour hire
- industrial staffing
- healthcare staffing
- and fast-paced agencies where requirements change constantly.
When phones are ringing, shifts are changing, and recruiters are under pressure, administrative bottlenecks become expensive.
TrackerPA helps agencies:
- reduce manual workload
- respond faster
- improve fill rates
- increase recruiter productivity
- reduce operational costs
- deliver a better experience for clients and candidates
- and ultimately increase revenues, cut expenses, keep existing and acquire new customers.
Your AI Recruitment Team — Working 24/7
TrackerPA can interact with candidates, clients and the general public via a variety of communication channels:
- voice
- text chat
- website widgets
- mobile and web applications
- and soon WhatsApp.
Whether it’s midnight, early morning, weekends, or peak demand periods, TrackerPA can continue handling key workflows automatically.
Think of it as:
- a virtual after-hours team
- an automated admin assistant
- a compliance coordinator
- a screening assistant
- and a process acceleration engine
Popular Automation Use Cases
TrackerPA is modular, which allows it to be set up to meet specific customer needs and deliver outstanding value for a low investment. You are only charged for the features you use.
Virtual After-Hours Team: Capture enquiries, communicate with candidates, process requests, and keep workflows moving even when your office is closed.
Job Order Automation: Accelerate the intake and processing of new staff requests.
Placement Changes & Cancellations: Automatically handle urgent updates and communicate changes quickly.
Timesheet Collection & Approvals: Reduce manual chasing and streamline approvals.
Screening Automation: Pre-screen candidates using voice and text interactions.
References & Background Checks: Automate reference collection and related follow-up processes.
Compliance Chase: Reduce recruiter time spent chasing missing documentation and compliance requirements.
Database Rejuvenation: Reconnect with inactive candidates and refresh your talent database.
Health & Safety Processes: Support incident reporting, compliance workflows and acknowledgements.
Tax & Document Processing: Collect and process required documentation faster and more accurately.
Surveys & Feedback: Automatically gather feedback from clients and candidates.
We can develop a custom recruitment AI agent for your Tracker CRM – contact us today!
Designed Around Your Agency and Integrated with Tracker
No two recruitment agencies operate exactly the same way. That’s why TrackerPA is modular, configurable, extensible, and customisable. TrackerPA adapts to how your agency works and you are only charged for the features you use.
And because TrackerPA is designed specifically to work alongside Tracker it helps agencies extend the value of their existing Tracker investment by enhancing the AI-powered automation natively built into Tracker across key recruitment workflows.
For advanced requirements, TrackerPA also provides an API for deeper integration and "behind-the-scenes" process orchestration.
Real Customer Quote
"Implementing the Screening Automation tool has materially improved the efficiency and consistency of our Tracker-based recruitment process. What was previously a time-intensive manual screening step is now streamlined into a simple workflow that allows us to assess suitability much faster, with greater accuracy, uplift in response times, stronger quality of shortlisted candidates, and better capture of structured data into our systems. The tool has become a core part of our Tracker workflow – reducing admin and enabling our consultants to focus on higher-value activities, improving productivity across the business."
– Ian McPherson, Chief Operating Officer, Enterprise Recruitment & People
Book a Demo to See Your Benefits
Book a demo today to learn how TrackerPA can work inside your Tracker environment to help you grow sales, increase profitability and keep you a step ahead of the competition. You will discover:
- real recruitment automation use cases
- how TrackerPA integrates with Tracker
- and how it can adapt to your agency’s workflows and extend to meet your unique needs!
Questions? Email us